Sobre

About Us WN Capital Partners (WNCP) is a family office that operates more like a fast-moving startup. We are AI-first, lean, and globally distributed, with a focus on scaling systems efficiently. We manage operations across three business areas: 1. Real Estate Investments – Residential and commercial properties in the U.S., with tenant and property oversight. 2. AI Consulting & Services – Through WNCP.AI, we help businesses optimize their workflows with advanced AI and automation solutions. 3. Digital Brands – Investments in profitable online-first businesses. Our philosophy: Leverage AI and automation as a competitive advantage to scale faster with fewer resources. The Role We’re hiring an AI-Empowered Chief of Staff / Executive Assistant. This is not a standard assistant role — it’s designed for someone who can blend: • Executive administrative support • Project management • Operational coordination • AI-first thinking You’ll work directly with the founder, helping structure and scale multiple business lines at once. The right candidate enjoys juggling diverse responsibilities — from managing inboxes and scheduling to documenting SOPs, onboarding new tools, supporting real estate administration, or building automation flows. This is a long-term role with significant growth potential for someone ready to contribute to operations, systems design, and strategy over time. Key Responsibilities Executive & Administrative Support (40–50%) • Manage emails, communications, and scheduling across time zones • Prepare agendas, track follow-ups, and keep priorities aligned • Organize and maintain operations in Notion and Google Workspace • Document workflows and turn them into Standard Operating Procedures (SOPs) Business Support & Operations (20%) • Assist with proposals, reports, presentations, and client communications • Maintain CRM systems; ensure timely client and investor follow-ups • Support AI consulting engagements with task coordination and documentation Real Estate Operations (20%) • Help oversee scheduling, tenant communications, and contractor coordination • Track expenses and prepare reports for properties • Ensure real estate operational records are updated and organized AI Tools & Automation (10%) • Research, test, and implement new AI-driven tools • Set up automation (Zapier, Make, n8n, etc.) to reduce repetitive tasks • Build shared prompt libraries and experiment with AI-enabled workflows What We’re Looking For Required Skills & Traits • Experience supporting U.S.-based executives remotely • Exceptional organizational and communication skills in English • Strong background in calendar and email management • Proficient with productivity/project tools (*Notion, Asana, ClickUp, Trello, Google Workspace*) • Familiarity with AI tools (*ChatGPT, Claude, Gemini, automation platforms*) • Adaptable, accountable, and comfortable learning new industries quickly Preferred Skills • Familiarity with U.S. real estate support (tenant/vendor coordination, reporting) • Experience creating SOPs and optimizing workflows • Prior work with CRMs (*HubSpot, Salesforce, Pipedrive*) and automation platforms (*Zapier, Make, n8n*) • Startup or consulting environment experience Tools & Platforms You’ll Use • AI/Automation: ChatGPT, Claude, Gemini, Zapier, Make, n8n • Project/Docs: Notion, Asana, Trello, ClickUp, Google Workspace, Microsoft 365 • Communication: Slack, Zoom • CRM: HubSpot, Salesforce, Pipedrive Success in the First 90 Days 1. Bring clarity and control to the founder’s inbox and calendar 2. Document at least 5 repeatable SOPs across real estate, consulting, and brand operations 3. Implement 2–3 automation workflows (Zapier/Make) to save time 4. Support the delivery of at least 2 consulting proposals/client decks 5. Successfully coordinate at least 1 property-related maintenance/vendor task 6. Demonstrate proactive ownership and reliable follow-through in all responsibilities Why Join Us? At WNCP you will: • Work directly with the founder in a high-impact role where your contributions matter daily • Gain exposure across multiple industries (*real estate, consulting, digital brands*) • Be part of a global, AI-first culture constantly experimenting with new tools • Have the chance to grow long-term with a team committed to building systems for scale 📌 Screening Step: Visit wncp.ai, scroll to the footer, and identify the first client group listed. Mention it in your application here on Upwork so we know you’ve read carefully.