Sobre

Summary We are seeking a highly efficient and results-driven Virtual Assistant / Podcast Guest Coordinator to book top-tier guests for our podcast. You will be setting appointments 100% via email and LinkedIn DM's. You will be engaging with CEOs, founders, and senior executives, handling 100-200 messaging interactions per day, and ensuring a seamless booking experience. If you can overcome objections through email and messages, you'll do great. This role requires persistence, problem-solving, and the ability to handle objections with confidence. You will need to think strategically, respond quickly, and navigate high-level conversations with professionalism.

 Key Responsibilities

 1. Guest Screening & Booking
Manage high-volume messaging, engaging 100-200 executives daily.
Screen guests using ZoomInfo.com to ensure alignment with podcast objectives.
Overcome objections and answer questions effectively to secure bookings.
Match guests with the right podcast host based on relevance and expertise.
Track and categorize interactions to maintain an organized booking pipeline.

 2. Calendar Coordination & Scheduling
Coordinate availability between high-profile guests and podcast hosts.
Manage Google Calendar invites, confirmations, and reminders to ensure no missed bookings.
Handle last-minute reschedules and adjustments with efficiency.
Prevent double bookings and conflicts by maintaining precise scheduling records.

 3. Follow-Ups & Real-Time Communication
Proactively follow up with interested guests to secure commitments.
Respond to messages within 5-10 minutes to maintain engagement.
Handle common objections such as “Why should I do this?” with persuasive, well-crafted responses.
Assist in real-time scheduling adjustments via Zoom or messaging apps.

 4. Process Improvement & Efficiency
Summarize complex guest concerns and generate professional responses using ChatGPT.
Identify patterns in objections and refine messaging strategies for better conversion rates.
Continuously optimize the booking and scheduling process to improve efficiency.

 Who We’re Looking For: 
Typing speed of 60+ WPM—high efficiency is essential.
 Experience in guest booking, sales, scheduling, or high-volume messaging.
 Excellent written communication skills with a persuasive and professional tone.
 Proven ability to handle objections and navigate executive-level conversations.
 Proficiency with Google Calendar, Zoom, and CRM tools.
 Ability to work independently, manage multiple tasks, and meet deadlines.
 Bonus: Experience with ZoomInfo, CRMs, or automation tools.

 Expectations & Commitment

Monday - Friday | 8:00 AM - 2:00 PM PST (5 hours/day).
 100-200 guest interactions per day with real-time responsiveness.
Must be available on Slack for team coordination and last-minute adjustments.

 This role is for someone who thrives in a fast-paced environment, is not afraid of objections, and is committed to securing high-profile podcast guests. If you are resourceful, persistent, and results-driven, we encourage you to apply.