Sobre

• About the role
• The Executive Assistant (EA) serves as a strategic partner to both the CEO and CTO, providing high-level administrative, operational, and communications support. This role requires exceptional relationship management, emotional intelligence, impeccable English proficiency, and the ability to operate with excellence in a fast-paced, high-growth, and rapidly evolving environment. The EA will ensure seamless coordination across priorities, deliver flawless execution on complex tasks, and contribute meaningfully to internal and external executive visibility.

• This position is remote, with the expectation that you can come into our Bauru office as needed. Interviews will begin the week of December 22.

• Duties & Responsibilities
• Manage and prioritize calendars, inboxes, and communication streams for two C-level executives, balancing shifting priorities and complex schedules.
• Coordinate meeting agendas, prepare structured notes, track follow-up actions, and maintain clear documentation of decisions and next steps.
• Provide analytical and operational partnership by helping executives optimize time, reduce friction, and stay focused on strategic outcomes.
• Prepare polished, error-free presentations, decks, and reports for board meetings, investor updates, internal leadership forums, and external events.
• Support aspects of the executives’ LinkedIn presence, including message monitoring, outreach triage, drafting and/or briefing responses.
• Research, plan, and book domestic and international travel, accommodations, and restaurants.
• Support logistics for conferences, speaking engagements, off-sites, and complex multi-day itineraries across the US and Brazil.
• Partner closely with operational, technical, and people teams to ensure alignment and continuity across projects and priorities.
• Execute special initiatives such as internal communications, company events, marketing content, and ad hoc strategic projects.
• Maintain the highest level of discretion and confidentiality across all matters, including those spanning both business and personal domains.
• Embrace variable working hours as needed during high-intensity cycles (fundraising, board prep, product launches, strategic sprints).
• Demonstrate resilience, agility, and a growth mindset; adapting quickly as priorities shift and maintaining organized, transparent documentation.
• Who You Are
• 2+ years supporting C-suite or senior executives, ideally in a fast-paced or high-growth environment.
• Exceptional English communication skills; written, verbal, and interpersonal.
• Strong proficiency with Google Workspace, Notion, Slack, Zoom, and social media platforms.
• Impeccable attention to detail and the ability to manage competing priorities with accuracy and discretion.
• Strong organizational, analytical, and project execution skills; proactive and solutions-oriented.
• Experience creating polished content and coordinating events/meetings (preferred but not required).
• Comfortable working with international teams and adapting to shifting needs or flexible hours (preferred but not required).
• Benefits & Perks
• Monthly healthcare stipend to support your personal health and wellness needs.
• High-growth environment with meaningful opportunities to expand your role, skill set, and career trajectory.
• Strong company culture with frequent team events, celebrations, and cross-team gatherings that keep us connected and energized.
• Flexible remote work environment, with the ability to be in our Bauru office when needed.
• Opportunities to lead special projects across operations, culture, communications, and events.