Sobre

Looking for a highly organized, proactive Executive Virtual Assistant to support a senior leader at a coffee company. This role goes beyond basic admin — you’ll act as a key organizational partner, helping manage communication, prioritize operational needs, and ensure meetings and projects run smoothly. MUST HAVE VERY GOOD ENGLISH AS THERE WILL BE PHONE CONVERSATIONS Responsibilities Inbox Management-Triage and organize a high-volume inbox (tens of thousands of emails). Filter out low-value clutter, highlight priorities, and draft responses when appropriate. Daily Check-Ins-Provide concise morning briefs (urgent items, today’s top priorities, meeting agendas). Deliver end-of-day recaps with progress, follow-ups, and prep for the next day. Meeting Preparation & Follow-Up-Prepare agendas, background notes, and summaries of relevant communications. Capture action items and ensure follow-through after meetings. Operational Oversight Support- Track key projects across sales, R&D, marketing, hiring, workforce management, and production oversight. Anticipate and flag sensitive issues or potential bottlenecks. Proactively suggest improvements to increase organization and reduce wasted time. Qualifications Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership. Exceptional organizational and prioritization skills; able to handle large volumes of information. Strong written communication and judgment — able to recognize sensitive vs. routine matters. Comfortable working in a fast-paced, operations-heavy environment. Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to adapt quickly, learn context, and anticipate needs with minimal direction.