Sobre

• Overview

• KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
• As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.
• We invite you to join us. Why?
• When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

• Responsibilities

• Our newest opportunity is for a talented Receptionist to join our award-winning team based in Porto, Portugal.
• This position is the first point of contact for the organization, providing professional and welcoming experience for visitors, clients, and employees. This entry level role supports daily office operations by managing front desk activities, handling incoming communications, and assisting with administrative tasks.

We envisage success in this role to include

• Managing the reception and office as per FM&A Policies and protocols.
• Greeting visitors, clients, and employees in a courteous and professional manner.
• Answering phone calls in a professional manner, screening and forwarding calls to the relevant party.
• Managing incoming and outgoing mail, packages, and deliveries.
• Scheduling and coordinating meeting rooms and appointments.
• Ensuring reception and meeting room areas are clean, safe, and presentable and that all necessary materials are available.
• Helping maintain office security by issuing, checking, and collecting ID badges as necessary and updating the access control system.
• Maintaining FM&A registers and logs.
• Performing general clerical duties associated with distributing office communications, documents, and packages as required.
• Dealing with ad hoc requests and routine administrative tasks, supporting colleagues and teams as needed.
• Assisting with pantry and office supplies inventory and place orders when needed.
• Supporting onboarding activities, including preparing workspaces and welcome materials.
• Assisting in the coordination of catering for meetings and events.

• Qualifications

• To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 1 year work experience as a Front Desk, Concierge, customer service or other hospitality and administration experience is preferred partnered with a High School Diploma or Bachelor degree in Hospitality or other related field. Candidates with no prior professional experience are welcome to apply, provided they demonstrate a willingness to learn, adhere to office policies and procedures, and contribute positively to the team environment.

Furthermore, you should demonstrate

• Strong verbal and written Portuguese and English communication skills.
• Professional demeanor and customer service mindset.
• Strong team player with a collaborative, flexible, and supportive attitude.
• Ability to manage time effectively in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Attention to detail and strong organizational skills.
• Reliable, punctual, and team orientated.
• KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.
• We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.