Sobre

• FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!

Responsibilities

• As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.
• You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.
• This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.
• Location: This is a fully remote position.
• Job Type: Full-Time
• Salary: 1,000-1,600 (based on experience)
• 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant
• Proven experience with process documentation, system building, or SOP creation
• Strong skills in data gathering, report preparation, and project tracking
• Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
• Familiarity with Google Workspace, especially Sheets for reporting
• Excellent organizational and prioritization abilities
• Outstanding written and verbal communication skills
• Ability to operate autonomously and proactively
• High comfort in tech-driven environments and learning new platforms
• Experience coordinating cross-functional stakeholders
• Ability to maintain confidentiality and handle sensitive information
• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
• Key Responsibilities
• Systems & Process Development: Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business
• Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste, Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards
• Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables
• CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts
• Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics
• Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage

You are someone who

• Thinks in systems, processes, and workflows
• Enjoys the structure of project coordination and documentation
• Is proactive, curious, and eager to create efficiencies
• Thrives in environments where independence and initiative are valued
• Is comfortable working closely with an operational leader who moves quickly
• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months