Sobre

• FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing company in the advertising and client services industry. This role is ideal for someone who thrives on structure, accountability, and operational clarity — a professional who can turn complex processes into seamless execution.
• You’ll play a key role in project management, communication, and process documentation as the team scales beyond 15+ live client projects. The EA will serve as the backbone of operational efficiency, ensuring no tasks are dropped, deadlines are met, and workflows stay consistent across multiple client engagements.
• This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.
• Location: Fully Remote
• Job Type: Full-Time
• Salary: $800 - $1,700 per month (based on experience)
• 3+ years of experience as an Executive Assistant, Project Coordinator, or in a similar administrative or operations role.
• Demonstrated expertise in task management systems such as Todoist, Notion, ClickUp, Jira, or Trello.
• Strong written communication skills (tested to mastery level).
• Excellent organization, prioritization, and time management skills.
• Proven ability to drive accountability across multiple stakeholders and follow through on deadlines.
• Experience with CRM platforms like HubSpot is a plus.
• Comfort working in a fast-paced, remote team environment with asynchronous communication.
• Tech-savvy and proactive in learning new tools or automating processes.
• Familiarity with Slack for team communication.
• Basic knowledge of bookkeeping, reporting, or data entry preferred.
• Technical Requirements: Reliable high-speed internet and a modern home office setup.
• Key Responsibilities
• Project & Task Management: Track daily tasks and deadlines using Todoist and Notion, monitor overdue items, and send reminders to ensure accountability across all client projects.
• Process Optimization & SOPs: Maintain and improve Standard Operating Procedures (SOPs) in Notion, helping document workflows, update processes in real time, and support automation initiatives.
• Communication & Coordination: Manage the CEO’s inbox, calendar, and client communications; send meeting invites and follow-ups via the shared admin email; ensure smooth coordination across the team.
• Onboarding & Delegation Support: Assist in onboarding new projects, track progress in the “Assistant OS,” and update documentation based on feedback from weekly meetings.
• Reporting & Accountability: Prepare daily and weekly reports summarizing overdue tasks, key priorities, and project progress; follow up with team members to ensure completion.
• Administrative Support: Handle scheduling, document organization, light bookkeeping support, and other administrative duties as needed to optimize executive time and productivity.
• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months