Sobre

• We are seeking a highly organized, emotionally intelligent Executive Assistant (EA) to support a Founder operating across consulting, investing, and advisory work in a security-sensitive environment. This role is designed for someone who thrives in structured onboarding, values clarity and trust, and can grow into broader operational and personal support over time.
• Rather than overwhelming a new hire with dozens of responsibilities, this role follows a focused delegation model: in the first month, you will take ownership of 3–5 core processes, with responsibilities expanding as trust and alignment are built.
• You will work closely with the Founder and an EA Manager through a four-week training program supported by documented SOPs, recorded walkthroughs, and weekly feedback loops.
• Location: This is a fully remote position.
• Job Type: Full-Time
• Salary: 1,000-1,600 (based on experience)
• 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager
• Strong emotional intelligence and sound judgment
• Comfortable working in security-sensitive, high-trust environments
• Highly organized but adaptable to fluid schedules
• Proactive, detail-oriented, and calm under ambiguity
• Experienced with process documentation and SOP-driven work
• Confident using modern productivity tools (especially Notion)
• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset
• Key Responsibilities
• Executive & Email Support
• Triage and summarize high-priority emails while the Founder retains oversight
• Organize inboxes using a four-folder system (Action Needed, Follow-Up, If Interested, Read Later)
• Highlight time-sensitive items, scheduling requests, and critical decisions
• Draft emails using a “transfer delegation” model (draft → review → send), progressively increasing autonomy
• Maintain discretion and judgment in a privacy-conscious environment
• Calendar & Meeting Management
• Own meeting scheduling logistics, confirmations, and coordination
• Manage meeting windows, buffer times, and protected focus blocks
• Anticipate scheduling needs using an “ideal week” framework
• Handle logistics such as locations, parking details, and time-zone coordination
• Task & Workflow Management (Notion)

Use Notion as the single source of truth for

• Tasks and priorities
• SOPs and process documentation
• Backlog and weekly progress tracking
• Capture tasks quickly via inbox workflows
• Present updates and open items during weekly check-ins
• Continuously refine SOPs based on real-world execution
• Light Bookkeeping & Financial Admin

Support light bookkeeping in QuickBooks, including

• Expense categorization
• Income matching
• Invoice processing
• Follow documented workflows, including client-specific security requirements
• Maintain accuracy and consistency to reduce financial admin backlog
• Future Scope (As Trust Builds)
• Personal administrative support (e.g., appointments, routine logistics)
• Family calendar coordination and travel support
• Contract and document package preparation
• Project coordination and operational support across business initiatives
• Nice to Have
• Experience supporting founders, consultants, or executives in regulated or confidential environments
• Light bookkeeping or finance admin experience
• Background in client-facing PM or operations roles
• Growth-oriented mindset with interest in expanding responsibilities
• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months